Free design proof on every custom order: no templates, no stock SKUs
Standard letterhead is printed on the familiar 8.5 x 11 inch sheet used for everyday business correspondence. Letters, invoices, internal memos and anything else that goes out under a company's name. Your logo, address and contact details print cleanly in the header, with room left in the footer for licensing details or a tagline if needed. Printed on 24 lb to 32 lb bond, in single color or full color depending on how the letterhead will be used.
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Standard letterhead is the everyday 8.5 by 11 inch sheet that most business correspondence still runs on, even in an increasingly digital office. Cover letters, formal notices, printed invoices, signed agreements, and anything else that carries more weight coming from paper with a company's identity printed at the top rather than a plain sheet run off a printer. The format hasn't changed much because it doesn't need to: it fits every standard printer, envelope and filing system without any adjustment.
Paper weight is the main lever for how the letterhead actually feels. A 20 lb to 24 lb bond is standard copy-paper weight. Light, easy to run through any office printer in volume, and perfectly serviceable for day-to-day internal use. Moving up to 28 lb or 32 lb bond adds noticeable heft and a slightly smoother finish, which is worth it for anything client-facing: proposals, formal letters, signed contracts, or correspondence meant to be kept rather than scanned and discarded. Watermarked or cotton-content stock is a further step for firms in professional services (finance, law, consulting) where the paper itself is expected to carry a certain weight of formality.
The header is where most of the design work happens: logo placement, company name, address, phone and website, laid out to leave enough clear space above a standard letter opening (date, recipient address, salutation) so the letterhead doesn't crowd the actual correspondence. A lighter footer treatment. A thin rule, a tagline, or required licensing and registration numbers in smaller type. Is common but optional, and works best when it doesn't compete visually with the header. Single-color printing (typically black or a brand color) keeps cost down for high-volume internal use, while full-color printing is worth it for letterhead that goes out to clients or partners.
Because letterhead gets used constantly and reordered periodically, it's worth thinking about production method alongside design: pre-printed offset runs are more economical at higher volumes and give the most consistent color match, while smaller digital print runs make sense for an office that doesn't go through paper quickly or that updates contact information often enough that a large stockpile risks going stale. Either way, requesting a physical proof before a full run (rather than approving from a screen) is the most reliable way to confirm that colors, margins and paper weight all match expectations once the letterhead is actually in hand.
Letterhead has a constraint no other stationery has: it must feed through an office printer without jamming, and take toner or ink without the printed letterhead lifting. That rules out heavy coated stocks entirely. Uncoated bond and text weights around 90 to 120gsm are the working range: heavy enough to feel substantial, light enough to feed reliably.
Why can I not use a coated stock? Toner does not bond reliably to a coated surface, and the sheets slip in the feed tray. Uncoated is not a compromise here, it is the requirement.
Letterhead is a background that something else prints on top of, which makes the empty space as designed as the printed part. The pre-printed elements have to leave a clear, generous area for correspondence, and anything sitting where an office printer cannot reach (most printers have an unprintable margin) will be clipped when the letter itself is printed.
How much space should I leave? More than looks right on screen. A letter runs longer than a mockup, and a cramped letterhead forces awkward layouts every time it is used.
Most letterhead is deliberately unfinished, because a coating would stop it accepting toner and pen. Where a premium impression matters, the finishes that work are the ones that do not coat the writing area. A blind emboss, a foil logo at the head, or a textured or cotton stock whose surface does the work without adding a film.
Can letterhead be laminated? No. It has to accept toner and pen. Use stock texture, foil or embossing instead, all of which leave the writing surface usable.
Letterhead rarely exists alone. Envelopes, compliment slips, second sheets and business cards are normally ordered against it so the stock, color and printing match across the whole set. Ordering them separately is where mismatches appear, and a slightly different white between a letter and its envelope is more noticeable than most people expect.
Should I order the set together? Yes. Paper whites vary between batches and suppliers, and a mismatched envelope undermines the letterhead it carries.
The familiar letter sheet used for correspondence, invoices, internal documents and anything that goes into a standard envelope folded in thirds. Its universality is the whole value: it feeds every printer, fits every folder and envelope, and requires no thought from anyone using it, which for a stock item consumed daily is exactly right.
Do I need anything else? A matching envelope, and second sheets if letters often run to two pages. Second sheets carry less printing than page one.
Ask for samples and test-feed them through your own printer before committing. How a stock behaves in your machine is the one thing we cannot test for you.
The stock pressed into relief with no ink. It is the classic letterhead finish because it adds a tactile premium signal without laying anything on the surface that would stop toner bonding or pen writing.
A metallic logo or rule at the head of the sheet. Kept to the letterhead area it leaves the correspondence space entirely clear, which is why it works here where a coating would not.
Laid, linen or cotton surfaces. The texture does the work a coating would do elsewhere, signalling quality through touch while remaining fully printable and writable.
Envelopes, compliment slips and second sheets produced alongside on the same stock from the same batch, which is the only reliable way to guarantee the whites actually match.
Same family, genuinely different jobs. Your current selection is highlighted.
| Letterhead | From | Sheet | Order it when |
|---|---|---|---|
| Standard Letterhead | $170 | 8.5″ × 11″ | Everyday correspondence and invoices |
| Legal Letterhead | $180 | 8.5″ × 14″ | Contracts, filings and agreements |
| Custom Letterhead | $170 | Your sheet and format | A4, folded or presentation weight |
100 to 120gsm uncoated is the sweet spot. Substantial in the hand and reliable in a feed tray. Heavier stocks and any coated surface are where jams and poor toner adhesion start.
More than looks right in a mockup. Real letters run longer than sample text, and a letterhead that crowds the correspondence area forces awkward layouts every time it is used, which is daily, for years.
If letters regularly run past one page, yes. Second sheets carry the same stock but much less printing (usually just a small logo) so page two does not look like a second page one.
Yes. Paper whites vary between batches and suppliers, and a letter that is a slightly different white from its envelope is more noticeable than people expect. Order them together from one batch.
There is a practical minimum rather than a hard one. Every run carries artwork checks, a proof and a press setup, so a very small quantity of standard letterhead prices poorly per unit even though we will still make it. If you are ordering a small batch, ask for pricing at two or three quantities at once: the curve usually shows that a modest increase costs very little more in total.
The clock starts when you approve the proof, not when the order is placed, which is the part most people are surprised by. You get a proof first: a digital proof with the printable area and fold positions marked. If you send a typical letter we will overlay it, which is the quickest way to see whether the layout works in practice rather than in principle. Turnaround after approval depends on the finish: anything laminated, foiled or die-cut adds a stage that cannot be compressed without causing problems later. Tell us the date you actually need them and we will work backwards from it rather than quoting a generic lead time.
Print-ready artwork with bleed and a safe margin, supplied as a PDF, AI or EPS. Photographic elements should be supplied at the resolution the finished size needs, not the resolution that looks sharp on screen. If your file is not print-ready, say so when you order. We would rather fix it before the proof than after the run.
Yes. 8.5″ × 11″, everyday correspondence is the standard build, and the dimensions around it are yours to set. A size that sits efficiently on the press sheet often costs no more than a standard one, while an awkward proportion that wastes half the sheet does. Ask before you commit and we will tell you whether a small change to the dimensions saves a disproportionate amount.
In most cases they are the same product under a different name: the trade uses several terms for it depending on the region and the supplier. What actually defines this one is the build: 8.5″ × 11″. Order it when everyday correspondence and invoices. If you have seen it called standard letterhead printing elsewhere, describe what it has to do rather than which name you found, and we will match the specification.
Yes. We provide free samples, and on standard letterhead it is worth asking for one, because the difference between bond and bond / text is obvious in the hand and invisible on a screen. Most orders run on bond / text, but ask for whichever you are weighing up. You also get a free design proof before anything goes to press, so nothing is printed that you have not seen.
The usual choices are blind embossing, foil stamping, textured stock. Finish is not decoration on this product so much as a decision about how long it survives and how it reads in the hand, so it is worth choosing against the job rather than the budget. Tell us where the finished piece ends up and we will say which finish is doing real work and which is only adding cost.
Yes, and that is what almost every order here is. Nothing in this catalogue is a stock item: standard letterhead are manufactured to the specification you give us, with your artwork on them. Send your logo as vector artwork where you have it, since that scales to any size without softening. If all you have is a low-resolution file, tell us and we will say what it needs before it reaches the press.
Yes, and a repeat run is simpler than the first one. We keep your approved specification on file, so a reorder skips the setup decisions and goes straight to production. If nothing about the artwork or the specification has changed, there is nothing to re-approve. Tell us the previous order and we will match it rather than starting the specification again.
Yes. Regalo Print has been producing custom commercial print for businesses across the USA and Canada since 2008, and every order ships tracked. The tracking number reaches you the day the job leaves, not the day it arrives. If you are working to a fixed date, say so when you order so the production schedule is built around the delivery date rather than the other way round.
